Erasmus+ Project Planning

Travel Expenses
Up to €820 (Fully Funded)
Course Fee
€480 (Fully Funded)
Accommodation & Other
Up to €160 per day (Fully Funded)

Course Description
The course is designed to provide guidance and support for the successful Erasmus+ proposal preparation in order to gain funding for the implementation of projects in the field of education, training, and youth. The Erasmus+ programme supports actions, cooperation and synergies between organisations in order to raise learning and teaching outcomes, enhance employability, improve career prospects and enhance intercultural awareness.
The investment in knowledge, skills and competences will benefit individuals, institutions, organisations and society as a whole by contributing to the growth and ensuring prosperity and social inclusion. Why don’t you try out these opportunities provided to you and to your school?
Increase your innovative nature, trigger your motivation, reinforce interaction, create new challenges, share ideas, upgrade your status, and acquire new skills and competences! Explore your potential and test your limits!

Topics Include
• Step-by-step guidance and support.
• Hidden secrets, tips and pitfalls!
• Erasmus+ Programme.
• EU priorities, European Education Area by 2021, Digital Education Action Plan, European Green Deal etc.
• Concept Note for Partner Search
• E-forms for preparation of proposals.
• Project plan, management, cooperation and communication.
• Dissemination, European value-added, sustainability, desired impact.
• Budget allocation and financial management.
• Tips from approved and rejected proposals.
• Practical workshop, brainstorming and drafting your own proposal


Aims in relation to the development of your organisation

• Acquire in-depth knowledge of project planning
• Understand the needs and requirements of a proposal
• Identify needs and propose solutions to existing problems that match the EU priorities
• Explore the financial demands of a project proposal
• Gain a first-hand experience of developing an idea into a concept note and then into a draft proposal
• Understand the importance of dissemination and quality

Course Schedule

* The course can be modified according to the preferences of the attendees


Introduction to the course and get-to-know your trainers and fellow participants with networking activities. Practical issue arrangements and weekly schedule timetable. Presentation and registration by all participants to the “Emphasys Key Action 1 lifetime support platform“. This innovative platform will grant you access to all the material and supporting documentation of the course as well as a discussion forum for communication with all participants and trainers.
Introduction to Erasmus+ Programme (mainly KA2). Analysis of objectives and important features, guidelines and regulations). Overview of the EU priorities in the field of education and training. Familiarisation with useful websites, links and tools. Practical workshop.


Preparation of a Concept Note for Partner Search and search for partners. Introduction into the format and structure of Concept Note (problem identification, target group, aims, expected outcomes, proposed activities, European added value, Erasmus+ priorities satisfied, EU targets met, dissemination etc). Successful Partner Search (Partner Data Form, eligibility, PIC/ OID number, ECAS account upload of necessary documents). Submission of letter of intent and mandate letters. Use of partner search tools. Practical workshop, brainstorming and drafting.


Writing a proposal. Guided tour to KA2 e-forms: description of the project, (rationale, innovative character, consortium, cooperation and communication, priorities addressed, expected results), preparation prior to the project, project management (budget control, time, quality assurance, risks, indicators of achievement), implementation (project plan and target groups). Practical workshop, brainstorming and drafting your own proposal.


Writing your proposal. Identification of eligible and non-eligible Activities (Intellectual Outputs—Description, aims, allocation of tasks/ roles), Multiplier Events (Event, link to I.O., description, allocation of tasks/roles) and Learning/teaching/training activities (short-term joint staff training). Analysis of the impact of the project desired impact at local, national and European level. Tips for successful Dissemination and Use of projects’ results (plan, responsibilities, tasks, roles, use of OER resources). Define the sustainability of the project. Practical workshop, brainstorming and drafting.


Finishing off your proposal. Analysis of budget according to Erasmus+ rules (Project Management and Implementation, Transnational Meetings, Intellectual Outputs, Multiplier Events, Learning/teaching/training activities –travel, subsistence, linguistic support, special needs, Exceptional Costs). Review of approved and rejected proposals. Tips from expert evaluators. Practical workshop.


Review of approved and rejected proposals. Tips from expert evaluators and presentations of proposals – Course portfolio – Course evaluation.

Recap and conclusion of the course. Course evaluation, recommendations, outcomes and further steps – remote support through the Emphasys Key Action 1 platform. Award of certificates to the attendees. Arrangements and assistance for airport transportation.

Available Dates
  • 13/05/2024 - 18/05/2024

*The above dates can be flexible, whereas new ones can also be provided to accommodate the needs or availability of participants.

Target Group:  
Educators (all levels), Youth Workers
Language: English, Greek
Linguistic Support in Greek, French and Spanish
Country: Cyprus
Course Code: EPP01
Enroll Now